1. Introduction

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The Mary-Lou Buck Foundation Aboriginal Corporation (“the Foundation”, “we”, “our”, or “us”)

is committed to protecting the privacy and confidentiality of personal information entrusted to us.

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This Privacy Policy explains how we collect, use, store, disclose, and protect personal information

obtained through our website, scholarship programs, community services, and related activities.

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We handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian

Privacy Principles (APPs).

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2. What Personal Information We Collect

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We may collect personal information necessary to deliver our programs and services, including:

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• Full name
• Contact details (email address, phone number, postal address)
• Date of birth
• Educational information
• Scholarship application information
• Cultural identity information (where voluntarily provided)
• Supporting documentation provided in applications
• Donation or supporter details
• Website usage information (via cookies or analytics tools)

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We only collect information that is reasonably necessary for our functions and activities.

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3. How We Collect Personal Information

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We may collect information through:

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• Scholarship and program application forms
• Online contact forms
• Email or telephone enquiries
• Donation or fundraising platforms
• Community outreach activities
• Website cookies and analytics tools
• Direct communication with applicants, families, or supporters

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Where possible, we collect information directly from the individual or authorised guardian.

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4. Why We Collect Personal Information

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We collect and use personal information to:

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• Assess scholarship and program eligibility
• Administer education and community support services
• Communicate with applicants, families, and participants
• Manage donor and supporter relationships
• Improve our programs and website services
• Meet legal, reporting, and funding obligations
• Promote scholarship opportunities and community initiatives

  (with consent where required)

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5. Disclosure of Personal Information

​We do not sell or rent personal information.

We may disclose personal information to:

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• Scholarship selection panels
• Partner organisations assisting with program delivery
• Government or funding bodies where required
• Professional advisors or service providers supporting our operations
• Technology service providers assisting with website hosting or data storage

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All third parties are expected to protect personal information in accordance with

privacy laws.

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6. Storage and Security of Information

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We take reasonable steps to protect personal information from misuse,

loss, unauthorised access, modification, or disclosure.

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Information may be stored:

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• Secure digital storage systems
• Password-protected databases
• Restricted internal access systems
• Secure cloud platforms

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Where information is no longer required, it will be securely destroyed or

de-identified where appropriate.

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7. Access and Correction of Personal Information

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Individuals may request access to or correction of their personal information held by the

Foundation. Requests can be made by contacting us using the details listed below.

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We will respond to requests within a reasonable timeframe and may require identity

verification before releasing information.

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8. Website Cookies and Analytics

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Our website may use cookies and analytics tools to:

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• Understand website usage patterns
• Improve website functionality
• Enhance user experience

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Users can disable cookies through their browser settings if preferred.

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9. Children and Young People

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Many Foundation programs support young people. Where required, personal information

relating to minors will be collected with consent from a parent, guardian, or authorised

representative.

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10. Changes to This Privacy Policy

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This Privacy Policy may be updated periodically to reflect changes in legislation,

operations, or services. The most current version will always be available on our website.

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11. Contact Us

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If you have questions, concerns, or complaints regarding privacy matters, please contact:

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Mary-Lou Buck Foundation Aboriginal Corporation
Email: mlbfoundation@graduate.com
Address: Suite 1, 135 Grafton Street, Cairns City, QLD, Australia

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We will respond to privacy enquiries as promptly as possible.